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Position Description Summary
The Donor Services and Communications Manager coordinates the fundraising and communications efforts for Upaya Zen Center.
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Responsibilities for Donor Services
- In collaboration with fellow staff, oversee and implement Upaya’s efforts to cultivate and build relationships with donors to the annual fund and our endowment.
- Create and deliver various annual appeals to donors and prospects for Upaya’s many programs.
- Oversee campaigns to grow Upaya’s operating endowment
- Create and oversee, in collaboration with Upaya’s leadership, a bequest and planned giving program supporting Upaya’s long-term financial sustainability.
- Supervise the Upaya’s gift acknowledgment and donor recognition programs.
- Working with the development consultant, continually monitor and improve donor services and donor management systems.
- Strategically solicit foundation grants and sponsorship and underwriting for Upaya’s projects and activities.
- Contribute to the research of current and new donors and maintenance of the central database.
- Regularly provide reports to Upaya’s leadership on fundraising activities.
Responsibilities for Communications
- Develop, manage, and coordinate all digital and paper publications for Upaya, ensuring the creation and delivery of inspiring, engaging, and appropriate messages.
- Produce content for Upaya’s publications and website.
- Assure that appropriate media coverage is secured for all programming and cultivation events by building relationships with local, regional, and national media and overseeing Upaya’s publicity efforts.
- Supervise website content, electronic communication coordination, and social media.
- Regularly provide reports to Upaya’s leadership on communications and publicity activities.
Qualifications
- High commitment to integrity, professionalism and personalized service.
- Successful history managing high-volume annual appeals and communications.
- Experience overseeing fundraising campaigns.
- Knowledge of planned giving programs and promotion.
- Demonstrated portfolio of newsletters, event announcements and/or press releases.
- Knowledge and demonstrated ability to successfully identify, cultivate, recruit, and maintain relationships with top level donors from the wider community.
- Demonstrated skills in written and oral communication.
- Experience in grant writing.
- Ability to plan, conduct and document meetings.
- Proficient in the use of office technology and information systems (including Word, Excel, PowerPoint) and donor databases.
Education and Experience
- Bachelor’s degree from an accredited university preferred.
- At least 3-5 years of experience in fundraising or in a non-profit organization in a similar capacity. This experience may also count towards satisfying this position’s educational requirement.
Physical Demands
- Regularly sits at computer workstation
- Occasionally lifts, carries, or moves objects weighing up to 30 pounds
- Must be able to use a telephone and computer
Supervisory Responsibilities
Will include direct supervision of administrative consultants and staff supporting development and communications efforts.
Other duties as needed.
Upaya offers a competitive salary and benefits package.
We will be accepting proposals until the position is filled.
Date of job posting: January 7, 2015
Please email your resume and cover letter to:
Upaya Zen Center is an equal opportunity employer. We consider applicants for all positions without regard to race, color, religion, sex, age, national origin, ancestry, disability, political affiliation, marital status, sexual orientation or any other legally protected status.
Any position in supervision or management of employees is not always easy, because you need to have the right skills for the job, in addition to the right attitude to handle a particular group of people. Managing people can be very stressful and have damaging effects on your health, so at oneHOWTO we offer some effective strategies for supervising employees effectively.
First we'll state the obvious: Treat your staff with respect, tact, empathy and ethics, i.e. do not treat your staff in a way you would not want to be treated, a basic concept that applies to both work and personal life. But this is not just for moral or ethical reasons: By forging a positive relationship with your staff, they will think of you as somebody who supports them and is there to help, rather than as just a boss who simply tells them what to do. Your job will be much easier if you are working with your staff, rather than against them.
Be a positive example for your employees and peers, act how you expect them to act, otherwise you can hardly ask them to achieve anything if they don't see you doing it yourself.
Find a middle ground between ensuring that your team are fulfilling the demands of the company and carrying out the commitments of their contracts, and being a supportive manager who understands individuals' needs and is willing to try and accommodate them.
Your team should see you as a person who is aware of the strengths and weaknesses of the company, as someone who is willing to defend them when necessary but it is also clear how things work within the business and as someone who upholds the culture of the business.
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Be communicative and open with your employees, say what you need effectively, set objectives and learn to delegate. Be sure not to overlook anything that you think is necessary for your staff to know, or something that may seem obvious to you but may not be to them. The clearer you are, the better your leadership, and the more openly you communicate, the more you employees will feel able to communicate with you.
Although a situation or an employee may make you feel like yelling, always keep calm. Losing control will make you lose the reason and valid point of your argument. If you don't maintain your professionalism, you might risk being accused of workplace bullying or harassment.
Be patient, remember that part of the job includes dealing with different types of people. There are going to be some positive and some more negative attitudes. Use communication as a tool to let an employee know when they are not meeting their objectives but do it calmly and patiently.
No one wants an overbearing supervisor that always acts like they are better than their employees. Establish rules and regulations, make them clear so your employees comply with them. If anyone breaks them constantly you will need to face the problem in a way you consider logical and fair, but you cannot waste the working day watching every little thing they do and micromanaging your employees. They will resent you for it and it is not an effective use of your time.
If you feel you've failed as a supervisor or you do not feel happy with the way your employees are working as a team, try a special training course to improve your skills. Remember, the idea is that you and your employees will have the opportunity to grow under your supervision.
If you want to read similar articles to How To Supervise Employees Effectively, we recommend you visit our Economy & business category.
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- Respect is essential to monitor and manage any group
- Be an example and a reflection of good behaviour and remember that communication is the key to managerial success